Legal Notice
ESOC Scuba Diving Club
c/o ESA ESOC
Robert-Bosch-Str. 5
64293 Darmstadt
Branch 1711 of BSAC, British Sub-Aqua Club
Data Privacy Policy
Introduction
At [Diving Club Name], we are committed to protecting the privacy and personal data of our members. This Data Policy outlines how we collect, use, store, and protect the information we gather from our members when they use our website and services. We adhere to the General Data Protection Regulation (GDPR) to ensure that your personal information is handled securely and in compliance with applicable data protection laws.
1. Data Collection
We collect personal data from our members for the sole purpose of administering their membership and providing relevant services. The types of data we collect include, but are not limited to:
- Full name
- Contact information (address, phone number)
- Email address
- Emergency contact information
- Diving qualifications and experience
- Medical information relevant to diving activities
We collect this data when you sign up as a member or update your membership details. We do not collect any sensitive personal information unless explicitly provided by you for specific purposes.
2. Legal Basis for Processing
We process your personal data on the following legal bases:
- Contractual necessity: We process your personal data to administer your membership and provide the services you have requested.
- Consent: We collect and process your email address with your explicit consent for the purpose of sending newsletters and relevant updates. You have the right to withdraw your consent at any time.
3. Use of Personal Data
We use the collected personal data to:
- Administer and maintain your membership with the ESOC Scuba Diving Club and with the British Sub-Aqua Club (BSAC)
- Communicate with you regarding club activities, events, and updates
- Send newsletters and other relevant information, with your consent
- Respond to your inquiries and provide customer support
4. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes outlined in this Data Policy, or as required by law. Once your membership ends, we will securely delete or anonymize your personal data, unless we are legally obligated to retain it for a longer period.
5. Data Security
We take the security of your personal data seriously. We implement appropriate technical and organizational measures to protect your information from unauthorized access, disclosure, alteration, or destruction. We regularly review and update our security practices to ensure ongoing data protection.
6. Third-Party Sharing
Your personal information is shared with the British Sub-Aqua Club (BSAC), from which this club is a branch, to administer and maintain your membership and diving qualifications.
We do not share your personal data with other third parties unless required by law or with your explicit consent. We will never sell, rent, or otherwise disclose your personal data for marketing purposes.
7. Your Rights
As a member, you have the following rights regarding your personal data:
- Right to access: You have the right to request a copy of the personal data we hold about you.
- Right to rectification: You can request us to correct or update any inaccurate or incomplete personal data.
- Right to erasure: You can request us to delete your personal data in certain circumstances.
- Right to restrict processing: You can request us to limit the processing of your personal data in certain situations.
- Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.
- Right to object: You can object to the processing of your personal data for specific purposes, such as direct marketing.
- Right to withdraw consent: If we rely on your consent for processing your personal data, you have the right to withdraw your consent at any time.
To exercise any of these rights, please contact us personally or using the information provided in the “Contact Us” section.
8. Cookies and Tracking Technologies
Our website uses cookies for the sole purpose of authentication and authorization. These cookies are essential for providing secure access to our member-only areas and ensuring that only authorized individuals can access certain features and resources. We do not use cookies to track user activity or for any marketing campaign. By using our website, you consent to the use of these cookies for authentication and authorization purposes. You have the option to manage your cookie preferences by adjusting your browser settings. Please note that disabling cookies may limit your access to certain features and functionalities of our website.
9. Changes to this Data Policy
We may update this Data Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes through our website or other appropriate means.